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System Highlights: |
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First
tablet based smart client
application |
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Tracks compliance daily |
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All
data is compiled “real time” or
"near real time" |
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Generates caseload information by
therapist, by school or by
discipline |
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Stores encounter documentation, TPB,
IEP goals and requirements for quick
reference |
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HIPAA
& FERPA compliant |
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Web
and Tablet/Laptop PC based |
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Generates compliance reports by
provider, by school, or by
discipline |
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Customized reports and Adhoc report
generator |
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Allows remote access by supervisors
to all therapist data |
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Accepts electronic signatures |
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Security: |
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Levels of security based on district
/location requirements |
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Individual passwords for all users |
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Multiple security settings per user |
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Edit
rights assigned per district
authorization |
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Alerts: |
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Users
are alerted when data conflicts with
business rules |
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Supervisors are alerted when report
parameters exceed application |
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Additional alerts can be added |
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The Process
Data is fed into ETC from the district’s
database.
Supervisors then assign students to
providers.
Providers then enter each clinical note into
the program.
Clinical notes can be synced (sent to the
central server via a brief “point and click”
process) as often as daily with a central
database, while allowing providers access
only to the information relevant to students
on their caseloads. Inputting of unique
critical student related data/ information
is controlled centrally.
When a provider begins to enter the name or
number of a student, all other data needed
for that encounter and billing automatically
defaults and is embedded in that encounter
record. Providers input only their
documentation of the session and required
signatures.
ETC is extremely easy to use and decreases
the amount of “paperwork” each therapist
must manage. The program itself requires
only basic computer knowledge to be used
effectively and can be accessed via a
“client application” installed on laptops or
via a web based application. Total user
training time is approximately 1 hour (this
time is somewhat dependent on the business
rules required by the client).
Check back soon for screen shots of Encounter Tracker.
Tablet Application
First the user logs into the tablet based application in a “connected” environment.
The program will pull the indivual therapist’s caseload from the central server.
After the case load is synced then the
application can work in a disconnected
fashion (standalone). The initial form viewed by the therapist is the encounter entry form. The user
can select the student from the student drop
down list.
The end user can complete each encounter
record which is stored in the local database
until the application is connected to the
internet.
Once the computer is connected to the
internet the end user can click the Sync
Encounter button to send all encounters to
the main server.
If there are any business
rule violations the user will be prompted to
fix the issue. This greatly reduces
the possibility of data entry errors.
Web Application
Users can also enter their
encounters using a secured web user
interface.
Reporting
Check back soon for screen shots.
Click
Here if you would like an ETC
representative contact you
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